[Xfce4-commits] <documents:master> Add board meeting minutes.
Jannis Pohlmann
noreply at xfce.org
Thu Mar 3 21:04:01 CET 2011
Updating branch refs/heads/master
to 60e01e5ccc5f56570409c3e64a6c5f573e5ca821 (commit)
from d519dd82785b4d1eb3aa13c1b714a1964c7f9d33 (commit)
commit 60e01e5ccc5f56570409c3e64a6c5f573e5ca821
Author: Jannis Pohlmann <jannis at xfce.org>
Date: Thu Mar 3 21:03:31 2011 +0100
Add board meeting minutes.
.../board-meetings/board-meeting-2011-02-10.txt | 79 ++++++++++++++++++++
.../board-meetings/board-meeting-2011-03-03.txt | 57 ++++++++++++++
2 files changed, 136 insertions(+), 0 deletions(-)
diff --git a/english/board-meetings/board-meeting-2011-02-10.txt b/english/board-meetings/board-meeting-2011-02-10.txt
new file mode 100644
index 0000000..b51fd50
--- /dev/null
+++ b/english/board-meetings/board-meeting-2011-02-10.txt
@@ -0,0 +1,79 @@
+Xfce Foundation - Board of Directors Meeting - 2011-02-10, 20:00 CET
+====================================================================
+
+Attendees:
+
+ Jannis Pohlmann, Jérôme Guelfucci, Nick Schermer
+
+Meeting Minutes:
+
+ 1. Foundation Website / Wiki
+
+ * The Foundation's website will be hosted on http://foundation.xfce.org
+ * It will be powered by dokuwiki
+ * Nick is going to look into setting up a wiki farm for our different wikis
+ * Nick agreed to set it up
+ * The entire content will be public, but only the board will have edit/create permissions
+ * A link to the Foundation website will be hooked up with the website banner we have on all our websites
+
+ 2. Foundation Mailing Lists
+
+ * The Foundation's official mailing list will be xfce-foundation at xfce.org
+ * It will be public, everyone will be able to subscribe
+ * A mail has already been sent to the mail server administrator to set it up
+ * There will be no private list for the Board of Directors
+
+ 3. Foundation Email Address
+
+ * The Foundation's official email address will be foundation at xfce.org
+ * It will be set up as a forward address to the individual addresses of the Board members
+ * A mail has already been sent to the mail server administrator to set it up
+
+ 4. PayPal Account
+
+ * A PayPal account for foundation at xfce.org will be created
+ * For this we will have to wait until the email address is set up
+ * Jérôme agreed to check whether we can create the PayPal account without a real bank account already
+ * Jannis agreed to check whether we can create a bank account on behalf of the organization even before the registration
+ * Jannis will also evaluate different bank account options (criteria are worldwide access, the availability of internet banking and positive interest rates)
+ * Jérôme will check if there is a PayPal subscription feature for monthly donations that we can use
+
+ 5. IRC Channels
+
+ * The Foundation's official IRC channel will be #xfce-foundation on irc.freenode.net
+ * This channel will be public so that people interested in the Foundation can join
+ * There will be a private #xfce-foundation-board channel for the Board of Directors
+ * Jérôme agreed to set up and configure these channels
+ * This setup may have to be adjusted for the general assembly, in what way remains undecided
+
+ 6. Git Repository for Official Documents
+
+ * There will be a Git repository for official Foundation documents on http://git.xfce.org/foundation/documents.git
+ * Nick agreed to create the repository and give the new "xfce-foundation" group write permissions
+ * All Board members will be added to this group
+ * Jannis agreed to import the required documents from the gitorious repository once our own repository has been set up
+
+ 7. Translation of Official Documents
+
+ * Jannis agreed to create an English version of the Articles of Association (Satzung)
+ * Jannis will upload both versions to the Foundation website as a PDF and in HTML / Wiki markup
+ * There will be a statement that only the German version is legally binding
+
+ 8. Bookkeeping / Financials
+
+ * A Git repository accessible only by Board members will be created for this
+ * Nick agreed to set up the repository
+ * We will probably use private spreadsheets to keep track of donations, plus a folder with all the receipts
+ * The annual reports will be public and uploaded to the Foundation documents repository and website
+ * Jannis agreed to check with the tax office about what needs to be included in the bookkeeping
+ * Jannis also agreed to look into preparing a receipt template (based on the one from KDE perhaps)
+
+ 9. Registration as an e.V.
+
+ * Jannis will make a few phone calls with the local court and a notary to check what exactly they need for the registration with two Board members living outside Germany
+ * Jannis agreed to keep the Foundation members posted about the progress
+
+ 10. Administrative Questions
+
+ * Jannis is going to ask the people from KDE e.V. about what decisions need to be made in meetings and what can be made without one
+ * He also agreed to ask them about the business document (Geschäftsordnung) that the Board needs to create
diff --git a/english/board-meetings/board-meeting-2011-03-03.txt b/english/board-meetings/board-meeting-2011-03-03.txt
new file mode 100644
index 0000000..e709bbd
--- /dev/null
+++ b/english/board-meetings/board-meeting-2011-03-03.txt
@@ -0,0 +1,57 @@
+Xfce Foundation - Board of Directors Meeting - 2011-03-03, 20:00 CET
+====================================================================
+
+Attendees:
+
+ Jannis Pohlmann, Jérôme Guelfucci, Nick Schermer
+
+Meeting Minutes:
+
+ 1. Foundation Website / Wiki
+
+ * The Foundation's website has been set up on http://foundation.xfce.org
+ * Only the banner is missing which Nick agreed to fix
+ * Nick and Jérôme agreed to update the content where they can
+
+ 2. Foundation Mailing Lists
+
+ * The Foundation's official mailing (xfce-foundation at xfce.org) has been set up
+ * Information about it is available on http://foo-projects.org/mailman/listinfo/xfce-foundation/
+ * Nick has added a link to the list on http://www.xfce.org/community
+
+ 3. Foundation Email Address
+
+ * The Foundation's official email address (foundation at xfce.org) has been set up
+ * Mails sent to it are forwarded to the three board members
+
+ 4. PayPal Account
+
+ * The PayPal account for foundation at xfce.org cannot be created yet
+ * Jérôme did some research:
+ - For non-profit organization rates we have to register a PayPal business account
+ - In order to achieve that we need to have the e.V. and non-profit status officially approved by the government
+ - However, we don't need to wait for a real bank account to be created first
+ * Jérôme agreed to ask people at the GNOME Foundation or KDE e.V. whether they know anything about the fees involved with monthly donation programmes at PayPal
+ * The board agreed to wait with creating a PayPal account until the e.V. and non-profit status have been approved officially
+ * The board also agreed to wait with creating a bank account until then
+ * Bank account options still need to be investigated and and evaluated anyway
+
+ 5. IRC Channels
+
+ * The Foundation's official IRC channel #xfce-foundation on irc.freenode.net has been created and is public
+ * The private #xfce-foundation-board channel has also been created and configured so that only board members can join
+
+ 6. Git Repository for Official Documents
+
+ * The Git repository for official Foundation documents has been created on http://git.xfce.org/foundation/documents
+ * The "xfce-foundation" group includes all board members and has exclusive push permissions
+ * Jannis has imported the German version of the Articles of Association (Satzung) and the templates of the initial meeting
+
+ 7. Translation of Official Documents
+
+ * Jannis is too busy to translate the Articles of Association (Satzung) to English
+ * Jérôme agreed to start a call for other people to translate the document on the Xfce wiki
+
+ 8. Bookkeeping / Financials
+
+ * A Git repository accessible only by Board members has been created for this purpose
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